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Write a polite but firm email to a landlord who has not fixed the heating for three weeks. I want the repair, not a fight.

Muse Spark 1.3

Here’s a copy-paste draft that is clear about the problem and deadline, but keeps the tone cooperative:

Subject: Urgent follow-up: No heating for 3 weeks at [Your Address / Unit #]


Dear [Landlord's Name],

I hope you're well. I'm writing to follow up on the heating issue at [Your Full Address, including Unit # if applicable].

I first reported this on [Date - e.g., October 12th], and have followed up on [Date 2] and [Date 3], but the heating is still not working. It's now been three weeks without heat, which has made the property very cold and difficult to live in, especially overnight.

I understand repairs can take time to arrange, and I appreciate your help with the property so far. I would like to get this resolved amicably as soon as possible.

Could you please let me know by [tomorrow / specific date] what the plan and timeline is for the repair? I would appreciate it if the repair could be completed by [specific date, e.g., Friday, November 6th].

I’m happy to provide access for a contractor. I’m generally available on [list 2-3 days/times, e.g., weekdays after 4pm and weekends], but let me know what works and I’ll do my best to accommodate.

If there will be a further delay, please let me know if you can provide a temporary solution such as portable heaters in the meantime.

Thank you very much for your prompt attention to this. Please reply to this email so we have everything in writing.

Best regards, [Your Full Name] [Your Address] [Your Phone Number]

Quick tips to get the repair, not a fight:

  1. Fill in the dates. Listing when you first reported it makes it firm without sounding aggressive.

  2. Send it in writing. Email is perfect — it creates a paper trail. Keep copies of your previous messages too.

  3. Give a reasonable deadline. 3-5 days from sending is firm but fair, and offering access times shows you're cooperating.

Want me to tailor this with your actual dates and details?

Asked Nov 1, 2026. Unedited.

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Updated
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