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Write a polite but firm email to a landlord who has not fixed the heating for three weeks. I want the repair, not a fight.

Ling 3.1 Flash

Here's a draft you can adapt:


Subject: Follow-Up: Heating Repair at [Your Address] — Now Three Weeks

Dear [Landlord's Name],

I hope you're well. I'm writing to follow up on the heating issue I first reported on [date of first report], which remains unresolved as of today — three weeks ago.

I understand that scheduling repairs can take time, and I appreciate the work that goes into coordinating contractors. That said, the heating is still not functioning, and the cold temperatures in the unit are becoming difficult to manage. As you know, heat is an essential service, and I'd like to resolve this as quickly as possible so we can both move past it.

Could you please let me know:

  1. An expected date for the repair to be completed, and

  2. Whether you'd like me to make the unit available at specific times for the technician?

I'm happy to be flexible with access and to work around your schedule. If there's anything you need from my end, please let me know.

I'd appreciate a reply by [reasonable date, e.g., end of this week] so we can get this sorted. Thank you for your attention — I'm confident we can get this resolved without further delay.

Best regards, [Your Name] [Unit / Address] [Phone number]


A few tips before you send:

  • Adjust the tone to match your relationship. If you've been friendly with them, the draft above works well. If past exchanges have been terse, you might trim a sentence or two.

  • Keep a copy. Save the email and any prior messages about the repair — it's good practice in case the delay continues.

  • If they still don't respond, a follow-up referencing local tenant protections (most jurisdictions require timely repair of essential services) is reasonable — but this email usually gets results on its own.

Would you like a shorter version, or one that's slightly more direct?

Asked Nov 1, 2026. Unedited.

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