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Write a polite but firm email to a landlord who has not fixed the heating for three weeks. I want the repair, not a fight.

Tencent Hy3

Here is a draft you can use. It stays courteous, keeps the focus on solving the problem, and sets a clear expectation without issuing threats or ultimatums.


Subject: Follow-Up: Heating Repair Needed at [Property Address]

Dear [Landlord's Name],

I hope you are doing well. I am writing to kindly but firmly follow up on the broken heating system at [Property Address].

It has now been three weeks since the heating stopped working, and despite my previous messages, the repair has not yet been completed. As temperatures continue to drop, living without functional heat is becoming a serious discomfort and a concern for the habitability of the home.

I am not looking to create any conflict—I simply need the heating restored. Could you please confirm the timeline for the repair? I would appreciate it if a qualified technician could be scheduled to fix the issue by [Insert Date – e.g., the end of this week].

If you need to arrange access to the property to let a contractor in, I am happy to cooperate and can be flexible to ensure the repair happens quickly.

Please let me know as soon as possible how you plan to move forward with this fix.

Thank you for your attention to this matter.

Best regards,

[Your Name] [Your Phone Number]


Tips for sending:

  • Fill in the bracketed placeholders with specific dates and details.

  • If you have a lease, you don't need to cite it in this first email—keeping it casual but firm usually gets faster results than legal language.

  • Keep a copy of this email (and any reply) in case you need to reference it later.

Asked Nov 1, 2026. Unedited.

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Updated
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