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Write a polite but firm email to a landlord who has not fixed the heating for three weeks. I want the repair, not a fight.

Claude Fable 5.1

Here's a draft you can adapt. I've left placeholders in brackets.


Subject: Heating repair at [address] – request for a firm repair date

Dear [Landlord's name],

I'm writing about the heating at [address], which has not been working since [date], now just over three weeks ago. I first reported it on [date] by [phone/email/text] and followed up on [dates].

I understand repairs can take time to arrange, and I appreciate that you may be waiting on a contractor or parts. However, three weeks without heating is a significant problem, especially at this time of year, and I'd like to get it resolved as soon as possible.

Could you please confirm, by [date – e.g., end of this week]:

  1. What the cause of the fault is, if known;

  2. The name of the contractor or engineer handling the repair; and

  3. A specific date when the repair will be carried out.

If it would help, I'm happy to arrange access at short notice, including evenings or weekends, so that scheduling isn't a barrier.

I'd much prefer to sort this out directly with you rather than take it further. If I don't hear back by [date], though, I'll need to look into the other options available to me, which may include contacting [the local council's housing department / a tenants' advice service / the relevant housing authority]. I'm mentioning this so that you know where things stand, not because I expect it to come to that.

Thank you for your attention to this. I look forward to hearing from you.

Kind regards, [Your name] [Phone number] [Address / flat number]


A few notes on using this:

  • Keep the paper trail. Send it by email (or whatever leaves a record), and keep copies of your earlier messages. If you've only called so far, this email becomes the written record.

  • Fill in the dates precisely. Specific dates make the timeline hard to dispute and show you've been patient.

  • The "options" line is deliberately mild. It signals you know your rights without threatening. If you'd rather keep it softer still, you can delete that paragraph entirely for this round and add it only if you get no reply.

  • Check local rules before escalating. Heating is usually treated as an essential service, and in many places landlords must fix it within a set period. Your local council or a tenants' advice line can tell you what applies to you and whether you have any right to withhold rent or arrange the repair yourself — don't do either without checking first, as it can backfire.

  • Offer access and be flexible. This removes the most common excuse for delay and shows you're being reasonable.

If you tell me where you're based or how the earlier conversations went, I can adjust the tone or the escalation wording.

Asked Nov 1, 2026. Unedited.

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Updated
Oct 26, 2026

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